Tag Archives: Records

Academic Records Management in Ghanaian Basic Schools: A Study of Basic Schools in the Ashiedu Keteke Sub-Metro in the Greater Accra Region (Published)

The study examined the academic records management practices in Basic Schools in the Ashiedu Keteke Sub-Metro in the Greater Accra Region. Adopting the quantity approach to research, the study employed the descriptive survey design which involved the administration of closed-ended questionnaire to 20 head, 20 assistant head teachers and 213 teachers from 20 randomly selected Basic schools in the Ashiedu Keteke Sub-Metro. The study revealed that academic records of basic schools included admission register, attendance register, log book, visitors book, cumulative record folder, students report sheet/card, school timetable, staff attendance register, staff movement book, scheme of work, lesson plan and notes, store ledger/inventory book, and school syllabus. The absence of national policy on records management and the lack of guidelines for academic records management in schools appeared to be the major challenges hindering effective academic records management in basic schools in the sub-Metro. Based on the findings, it was recommended that there should be a national policy on academic records management. In addition, qualified record managers or professional archivists should be employed to manage academic records in Basic Schools.

Keywords: Management, Professional, Record Management, Records

Automated Land Registration in Edo State, Nigeria (Published)

The cadastre is land information system containing up-to-date records of interest in land. This system will normally have a base expressing the location of the land. One of the important components of a cadastre system is the cadastral map, but existing system consisting of paper maps and convention on Land Registry are becoming obsolete and ineffective. For that reason, an automated land registration system, based on digital cadastral map in which attributes and map data on cadastral unit are stored in the same database, should be introduced. This system will provide a potential means for making land records more accessible to commercial enterprises and the general public In addition, automated land registration provides efficient document and reduces the need for paper record duplication. This article traces the evolution of Edo State Cadastre Systems, appraises current practice and shortcomings. It compares the old systems of land registration and automated approaches of designing and implementing cadastre system. On the other hand, the possibility of interest based in land registration is also explored. The article advises that Edo State and other states in Nigeria can make substantial progress along the evolutionary path by using automated method to overcome the observed shortcomings of only the paper work.

Keywords: Automation, Cadastre System, Implementation, Records

IMPACT OF RECORDS KEEPING ON OFFICE MANAGERS’ EFFICIENCY IN NIGERIAN UNIVERSITIES (Published)

The study examined the impact of records keeping on office managers in tertiary institutions in Nigeria. Two research questions and two hypotheses guided the study. A descriptive survey research design was used for the study.The study was carried out in Ebonyi and Enugu States of Nigeria. The entire population comprising of 100 office managers was studied. A four point response item questionnaire was used as the instrument for data collection. Two experts in the department of business education and one expert in educational measurement and evaluation were given the drafted copies of the questionnaire for face and content validity. Cronbach Alpha was used to ascertain the reliability of the instrument. The data collected were analyzed using mean, standard deviation and t-test statistics. The findings of the study showed that records’ keeping is very important for effective planning of the office. Despite the importance of records keeping on office management, it has been constrained by lack of funds, insufficient skills, poor storage, and lack of infrastructure etc. Furthermore, the null hypotheses were accepted. Based on these findings, the researcher recommended that government and school authorities should provide adequate funds and sufficient skills for the effective management of office records, there should be adequate training and retraining of office managers, also there should be adequate infrastructure in the school.

Keywords: Efficiency, Office, Records, Universities